Frequently Asked Questions

Jobs FAQ

Is there a deadline for applications?

Activities Staff: We offer a rolling recruitment for Activities Staff positions, focused around two assessment days. The dates for the 2017 assessment days are: Tuesday 04 April and Monday 10 April.

There is no fixed closing date for Activities Staff applications but we will stop accepting new applicants when all the positions at the assessment days are full. Please apply early.

Teachers: Applications from teachers are invited throughout the year, although available positions may be limited after January when returning teachers are allocated courses. New teachers are interviewed for positions from February onwards.

What is the interview process?

New applicants for Activities Staff positions are required to attend an assessment day at Harrow School. This will include group tasks and individual interviews. We will then contact all candidates, whether successful or not, within four weeks of their assessment centre. Applicants will be given a choice of day for their assessment centre at the time of their application process.

EFL Teachers are interviewed at Harrow School on an ad hoc basis by the Academic Principal. It is usually possible to arrange telephone or online interviews for candidates living overseas.

If I am successful at interview, when will I receive my contract?

Activities Staff contracts are sent out from late February for returning staff, and by the end of May for new staff. All contracts are based on achieving student numbers, and could be cancelled due to external circumstances beyond our control.

EFL contracts are sent out to returning teachers working on international courses in February and to those working on closed courses, normally by the end of May.  New teachers are issued with contracts on being offered a teaching position. 

Am I allowed to be away from the school during the course of my employment?

Activities Staff are entitled to paid holiday and time off each week; this is detailed in the job description. Due to the complexity of the staff schedule it is not possible for staff to choose their days off and this will be done in advance by senior management. If you have an important prior engagement (e.g. a wedding) please let us know as soon as possible and we will try to accommodate your request.

EFL teachers are free to be away from the school when they are not required in the classroom or for occasional other duties (e.g. attendance at Awards Ceremonies). If an EFL teacher is unavailable on days when there are scheduled lessons, it is unlikely they will be offered a position on that course. Provisional teaching schedules are sent out in May.

Is accommodation available?

We offer accommodation to all staff that do not live within reasonable distance of the school. This is available free of charge. All Activities Staff are required to perform residential duties overnight on occasion (for additional pay), regardless of distance from the school and we strongly recommend staff take up accommodation for the duration of their contract.

Accommodation is provided in one or more of the school's Boarding Houses. It is not usually possible to accommodate staff in a separate Boarding House from the children. Staff are all provided with single rooms.

When should I arrive?

Accommodation is available from the night before the training day. Those on contracts starting later in the summer also have access to accommodation on the night before their contract begins. It is sometimes possible to accommodate staff earlier than this if requested in advance.

Activities Staff are required to arrive on site on the evening before their contract commences in order to be briefed on their duties for the following day.

Until when will my accommodation be available?

You will be asked to vacate your room on the day after your contract has finished.  It may be possible to accommodate you for a further night if requested in advance.

What about meals?

We provide three meals per day for all staff, free of charge.

When and how will I be paid?

You will be paid on the last Friday of July, and/or August and/or September, depending on the dates of your employment, via the PAYE scheme. Payment is made by bank transfer. It is not possible to pay staff by cash. For staff living oversees we pay via Western Union directly into your overseas bank.

Is there a laundry service?

The School laundry washes clothes and bed linen for students and staff once per week, free of charge.

What is the reporting structure?

Activities Staff report to Activities Leaders, who in turn report to the Activities Manager, and in turn the Activities Director / Centre Director. House Parents report to the Pastoral Manager, and Office Staff report to the Course Office Manager, and in turn the Senior Operations Manager and Commercial & Events Manager.

EFL Teachers report to the Director of Studies and the Assistant Director of Studies and ultimately the Academic Principal.

All staff ultimately report to the Senior Operations Manager and Business Director of Harrow School Enterprises Limited.

Do I need to apply for a DBS (Disclosure & Barring Service) check?

All staff working with children have to undergo an Enhanced Disclosure & Barring Service check, even if you usually work abroad or have worked for us before. Overseas staff will also be required to apply for the DBS equivalent for the countries they have lived in for the last three years. Please note, the Disclosure & Barring Service (DBS) has replaced the Criminal Records Bureau (CRB). 

Do I have to follow any kind of syllabus (EFL teachers only)?

BABSSCo provides an outline of the topics which are to be covered for each level and for each age group. Teachers are responsible for the detailed planning of their lessons, although resources, support and guidance are available from the Director of Studies.  Course books are available should teachers wish to use them, but we ask teachers to select and adapt course book material to suit the individuals in their class and to use a range of materials from our extensive BABSSCo resources, as well as the internet, television, DVD and music resources.  If a teacher prefers not to use a course book they may give their class an alternative to take home such as a reader or dictionary.

What checks will have to undergo before employment?

BABSSCo staff have significant access to students under 18, therefore our recruitment process follows strict safeguarding guidelines. All new applicants should be aware of the following checks that will be completed during the recruitment process: 

  • Reference requests will ask specifically whether there is any reason that you should not be engaged in situations where you have responsibility for, or substantial access to, persons under 18
  • All gaps in CVs must be explained satisfactorily
  • Proof of identity and (where applicable) qualifications and a TRN check will be required
  • An enhanced Disclosure & Barring Service check will be required prior to confirmation of appointment
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